Reviewed in this section
are some general scheduling guidelines we use in our office. Our entire schedule operates with "timeslots" for
every kind of appointment we can schedule. There are certain times for therapy, testing, prep hours, lunch, etc…
The sample templates will illustrate a couple of the actual templates we use on a daily basis. The template for
each therapist is the same from week to week and does not change on a regular basis. Any changes to the
permanent schedule are discussed with the therapist who it will be affecting before putting it into the
schedule. This ensures that there is some element of predictability and stability from week to week.
1. Scheduling Guidelines
Included on this form are basic guidelines
for any appointment we schedule on a regular basis.
2. Sample Schedule
This section includes four sample templates that we use on a regular basis.
Each of these templates would be used on the same day from week to week. For example the template listed
"Therapist Only" would be used for a particular therapist (who would not perform testing) every Monday. Their
schedule may be different for Tuesdays, but each day has a consistent schedule from one week to the
When viewing the templates side by side it
illustrates how to coordinate the therapist who does testing with the doctor's schedule for an Initial
Evaluation. This also illustrates a "Same Day" option that we offer for patients who drive from more than 60
One essential component in creating
templates for therapists performing testing is the spacing of the appointments. Please note the time needed
prior and after the testing and consult to enable the therapist to both prepare for the appointment and
adequately note their comments about the testing. Reference the "Important Evaluation Information" sheet in the
Scheduling the Initial Evaluation section for more specifics.