Vision Therapy Practice Builder Manual

 

Program Guidelines & Finances

 

 

Overview: 

 

This section is a complete overview of the documentation given and reviewed during a Consultation. Everything that patients leave our office with following the consultation is included in this section. 

 

 

Forms: 

  

1. Initial Evaluation Profile Chart

  The Profile Chart is the only report given to the patient. It displays the patient's specificresu lts from each test they were given. Rather than give the patient a long written report, we find that this type of report is much more informative and the results are displayed visually!  

 

 

2. Program Guidelines

  This packet provides the parent with the specifics of the vision therapy program. The first page details the duration of a session, the cost per session, the number of progress evaluations needed, payment options, early exit policy, and missed session policy.  It does not list the entire cost of the program as different payment options are available.

 

 

3. Magic Bullet 

         The Magic Bullet was first implemented by Dr. Mowbray two years ago, and it increased our sign-up percentage significantly almost immediately. Because of the value of this concept, it is not discussed here. 

          

 

4. Discount Form 

         This sheet outlines the pre-payment discount and lists the amount saved per program. We always offer a significant pre-payment discount to anyone evaluated at our clinic.        The discount given should be equivalent to the amount of free sessions you are offering. This way the patient can submit superbills for all kept sessions, as they would not be able      to submit a partial session to their insurance company. The free sessions offered are always applied at the end of the program and no superbills are given for these sessions.  

 

 

7. How to Inquire about Insurance Coverage 

         Since we do not submit insurance claims at our office, we use this sheet as a guide for our patients to help them determine if they have insurance coverage for vision therapy. This sheet is very helpful when the patient is making a call to their insurance company. It lists the information they will need to have before they can fully understand what their coverage may be. It also instructs the patient to ask critical questions that the insurance company might not bring up such as: usual & customary (or allowed amount), session limits, or the need for referrals and letters to be sent. We send pre-determination, prior-authorization, and medical necessity letters on behalf of the patient if needed. See Insurance section for more information.      

        

 

8. New Patient Information Guide 

           This is a general information sheet for new patients that list our rules for patients and parents attending a therapy session. It lists policies regarding arriving late, siblings, cell phone use, food/drink policies, and therapy room etiquette. This is given at the consult as well as at the first therapy session.  This sheet is crucial in illustrating what rules we have in place prior to starting a therapy program.