& Supporting Documents
The Master Schedule is
the most important element of our VT program's scheduling. This is the essential component to keeping our patients
organized and happy with their schedule. This is one of the main elements that allows our clinic to operate as a
This spreadsheet holds all of the
information regarding current patients in the program, their current timeslots and future timeslots on hold,
graduation dates, desired timeslots, and any other relevant information regarding the VT
schedule. The manual shows you how to use these forms and adapt
them to your office.
This sheet is used to track all graduates
coming up within the next 6 weeks. The manual also shows you how to
use this form and adapt it for your office.
3. 30 Day
This sheet is used for a quick and accurate
representation of the therapy openings available to new patients. The manual shows you how to use this form and
adapt it for your office.
4. Why Our Clinic Does
NOT Incorporate a Waiting List!
This sheet outlines the reasons why we do
not operate with a wait list for therapy times.
5. Scheduling a New
Patient to Start Therapy
This flow chart outlines the most frequent
questions & responses I encounter when attempting to schedule a new patient. The phrasing used on this sheet
has been the best for getting positive responses from patients/parents. The vast majority of patients
come out of the initial conversation believing that we will be able to find a solution to their scheduling
problems. The manual goes into detail on how to use these phrases and still keep a coherent schedule that still
fits your specifications.